The ATO real estate property transfer reporting project is being led in WA by Landgate on behalf of the WA Government. This project follows a Commonwealth Government requirement to ensure that a record of property ownership and sale information is provided to the Australian Taxation Office (ATO).
About ATO Property Reporting
ATO Property Reporting applies to all buyers and sellers across Australia
New Commonwealth Government legislation came into effect on 1 July 2017 requiring more information to be provided to the Australian Taxation Office (ATO) when ownership of a property changes. This applies to all buyers and sellers across Australia. The requirements are a COAG initiative to enable the ATO to develop consistent and comparable datasets in the national database, which will reduce tax error and increase tax compliance.
Every state and territory is implementing the data collection in accordance with individual state legislation. In Western Australia this initiative has been led by Landgate, supported by the Revenue.
In Western Australia, the legislation is not expected to be passed until 2018. However, Landgate is engaging with the conveyancing industry to begin collecting this information in advance of WA legislation. The information covers details on the property itself and on the individuals, trusts, companies or organisations buying and selling property.
Collection of information is through Property Reporting Online (PRO) system which can be accessed by your conveyancing professional. If you are acting on your own behalf this information can be provided through the Self-Represented parties form, see the ‘Information for buyers, sellers and self-represented parties’ drop-down option on this page. Landgate requests the support of the conveyancing industry to provide buyers and sellers information on the ATO’s requirements, and encourage them to provide the requested information for any property ownership changes from this date.
What is already reported when a property changes ownership in WA and what’s a new requirement.
Property-related information
Information about the property transfer
| Property-related information | Existing | New |
| Contract Date | ✓ | |
| Settlement Date | ✓ | |
| Transfer Date (if different) | ✓ | |
| Nature of Transfer | ✓ | |
| Date of Possession/Occupation | ✓ | |
| Contract consideration (sale price) | ✓ | |
| Sale price | ✓ | |
| Goodwill or Intellectual Property component | ✓ | |
| Interest transferred as a percentage | ✓ | |
| GST Payable | ✓ | |
| Non-monetary consideration | ✓ |
Information about each property
Buyer and seller-related information
If you’re an individual in Australia
If you’re an individual from overseas (provide items above plus below)
If you’re an organisation in Australia
If you’re an organisation from overseas (provide items above plus below)
Property Reporting Online (PRO) system
To meet the ATO’s requirements, Landgate has developed a new Property Reporting Online (PRO) system.
While developing PRO, Landgate has taken the opportunity to link the interface directly to the EAS2 legacy system to create a single data input point for EAS and ATO information. Conveyancing industry professionals have been closely involved in development of PRO through a co-design process. For a six-month period during 2017 the group, comprising metro and regional industry reps, met regularly to provide advice and feedback during development of the online system. Our thanks to the members of that group whose input and sharing of industry practices has helped to develop an online system which is intuitive and easy to use.
Property Reporting Online (PRO) delivers information relating to property transactions to approved/allowed recipients. PRO will be the only system for accessing Electronic Advice of Sale (EAS) following EAS2 being shut down in the second quarter of the 2018/19 financial year. PRO can be accessed through MyLandgate accounts.
Information for settlement industry
Conveyancers, property lawyers, and others involved in the process of buying and selling property in Western Australia will be important in gathering and inputting the information requested by the ATO.
The following ATO Property Reporting Online content may help you:
Information for buyers, sellers and self-represented parties
Buyers and sellers
Buyers and sellers are requested to provide ATO property reporting information to the conveyancing professional who is working on their behalf during the settlement process.
When buying or selling your property, your settlement professional informs a number of public agencies (the Water Corporation, your local council, RevenueWA) so your name can be put on or taken off an account. This is done by completing an Electronic Advice of Sale (EAS).
To meet the ATO’s requirements, Landgate has developed a new Property Reporting Online (PRO) system through which information relating to property transactions can be collected and passed to approved/allowed recipients. The portal includes access to the Electronic Advice of Sale (EAS).
As the buyer or seller, you won’t need to access PRO but you are requested to provide your settlement professional with the information required by the ATO.
Self-represented parties
A self-represented party is someone who does not employ the services of a conveyancing professional/ settlement agent or a qualified lawyer to act on his or her behalf in the settlement process’. This means the responsibility lies with the self-represented party to undertake the duties of the settlement agent or lawyer and the self-represented party will be requested to provide the same information.
Landgate will provide online versions of the paper forms needed to carry out a land transaction in Western Australia. These forms will soon be available at several online locations and also at Landgate counters. The self-represented party will be requested to provide all the information on the form before presenting the hard copy to Landgate customer service.
Foreign residents buying and selling properties in the state of WA should consider engaging the services of a licensed conveyancing professional. For more information on the obligations of either an Australian or a foreign resident transacting in land, please visit the ATO website.
Self-represented parties form
Buyers and sellers will be encouraged to use a settlement professional, but should you choose to self-represent, please complete one SRP Form A to provide property related information and provide other information which relates to you using SRP Form/s B/C/D/E.
Forms should be completed in BLOCK letters, signed, dated and presented at lodgement or settlement.
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SRP Form A - Property & contract of sale related detailspdf 256 KBView document
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SRP Form B - Australian Individual / Trusteepdf 182 KBView document
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SRP Form C - Non-Australian Individual / Trusteepdf 185 KBView document
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SRP Form D - Australian company, Super fund, Government organisation, Trust, Trustee (Organisation)pdf 107 KBView document
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SRP Form E - Non-Australian Company, Government organisation, Super fund, Trustee (organisation), Trustpdf 184 KBView document
Help
The following ATO Property Reporting Online content may help you:
Frequently asked questions
Government reporting Frequently asked questions
Each party involved in a property transfer, or any change of property ownership details (including change in proprietors, shares and tenancy) in Western Australia will be requested to provide details on the transaction.
The ATO proposes to use the information for the purpose of information-matching and ensuring compliance with the taxation laws of the Commonwealth Government. In addition, the information (which will include information about the nationality and residency of vendors and purchasers) is to be used for the purposes of a National Register of Foreign Ownership of Land Titles to be administered by the ATO.
Only authorised parties will have access to your information. The information will not be made available to anyone who does not have a valid reason to access it.
Personal information will be kept separate from the Title Register, which is a publicly searchable record. Personal information will be retained in a secure and encrypted database. They will be uploaded at the required time to the ATO via a secure portal. The portal of data entry will be encrypted and authenticated.
Western Australia already reports land transaction information to the ATO. The requirement for those involved in real property transfer transactions to provide the expanded information specified by the ATO requirements will take effect once the passage of legislation through the WA State Parliament is complete.
Only a few pieces of additional information are required. Until legislative amendments have been passed in WA, the state of Western Australia will only request that buyers and sellers provide this information to support Commonwealth legislation. Once legislation has been passed, the information will become a requirement on all parties to the transaction.
Property Reporting requirements won’t affect turnaround times for transfers of land lodged with Landgate
No. At this stage the ATO has not specified that the TFN is to be provided.
A self-represented party is defined as a person who does not have a qualified legal practitioner or a licensed settlement agent to represent them in a land transaction. If you are a self-represented party, please read instructions carefully before completing the forms. If handwriting, you are requested to use only BLOCK letters to fill the forms out. Every buyer and seller will be responsible for providing the correct information.
Property Reporting Online (PRO) Frequently asked questions
If you already have access to EAS2, you will automatically have access to the new PRO and EAS service.
To use PRO you will need to be registered as a MyLandgate account user, your agency must have a Water Corporation ID, and your login ID must be set up for PRO via the Conveyancing Channel.
Register for MyLandgate or contact Customer Service on 08 9273 7373 for further information.
Yes – PRO incurs the same fees as charged in EAS2 for Electronic Advice of Sale (EAS) submissions. Conveyancers are charged a minimum fee of $14.50 Inc GST or a 10% service fee on products ordered, whichever is the higher.
There are no fees to provide Government requested information via PRO.
System compatibility
| Windows operating system | Mac operating system | ||||
| Internet Explorer 11 | Firefox 61 | Chrome 73 | Edge 42 | Safari 11 | |
| MyLandgate portal | No issues | No issues | No issues | No issues | No issues |
| Land Enquiry Services | No issues | No issues | No issues | Not verified | No issues |
| Electronic Advice of Sale (EAS2) | No issues | No issues | No issues | No issues | No issues |
| Region Scheme Certificate (RSCS) | No issues | No issues | No issues | No issues | No issues |
| Map Viewer Plus | Known issues* | No issues | No issues | No issues | No issues |
| Shopfront Products | No issues | No issues | No issues | No issues | No issues |
| Online Geographic Names | No issues | No issues | No issues | No issues | No issues |
*Browser caching issue when buying air photos
Scheduled maintenance
Customers please note that Landgate performs system upgrades and maintenance on a regular basis. During these times some or all services may be unavailable, however Landgate will provide customers with details about which products or services are temporarily unavailable.
Our current scheduled maintenance times are:
- application changes are undertaken on Wednesdays from 5pm to 12am
- network/infrastructure changes are undertaken on Tuesdays from 5pm to 12am.
Please see our feedback page.
If you are experiencing an error please provide the below information to CustomerService@Landgate.wa.gov.au:
- A screenshot of the whole screen when you receive the error that you are getting
- Confirmation that cookies and temporary internet files have been deleted
- The Browser you are using
- When was the last time you were able to access the program successfully?
- Is anyone else in the office, or another computer able to access the program currently?
Should you require further information please contact Landgate Customer Service.
For each EAS submission you will be able to submit a maximum of 4 re-enquiries. If you want to amend information other than the settlement date or amend the settlement date after the settlement date has passed, you can submit a new EAS (with new fees) or you can contact all participating agencies directly to request the amendments.
You will be able to edit Government requested information up until the transaction is cancelled or matched with a dealing on the title register
You will be able to view the status and download certificates from the Water Corporation, RevenueWA and WA Planning Commission by clicking the EAS Responses button on the Review Transaction screen in PRO.
You will only be able to view transactions that your MyLandgate account has initiated and been invited to; transactions are not assigned or restricted to particular users of an account. Transactions linked to your MyLandgate account will show on your dashboard (until they are matched) and will be searchable under the Find function.
You will not be able to view the personal information of other conveyancers’ clients; however, you will be able to view the contract and property related fields.
Client details are available for up to two years from the last date of entering or selecting their details in PRO. You can use the magnifying glass located next to the client’s name in PRO to search for the last used personal details. Note:the search icon is only available after you click the represent button and it appears next to proprietor’s name.
Yes, the service has the capability to process these requests. Note: the property must be group rated, each individually rated property must be lodged individually in PRO.
If needed, you can find the transaction in PRO and make amendments. You will be able to edit Government requested information up until the transaction is cancelled or matched with a dealing on the title register.
To amend the information with the Water corporation, OSR or relevant LGA you can contact all participating agencies directly to request the amendments.
The below instances that are not accepted in EAS:
- Common property in a Strata Plan - EAS requires lot number to be entered. Common property do not have lot numbers and therefore it cannot be entered
- Land under the Deeds System of land registration
- Multi-property transactions - you may not receive responses from all the rating agencies. Please submit separate EASs for each property.
- Leases (i.e. crown title leases)
- Cancelled certificates of title
- Parent titles for new strata or subdivisions - the new titles must be issued. Properties cannot be entered against the parent title.
In some of the above instances, a manual enquiry can be undertaken by contacting the RevenueWA.
If you are a self-represented party or an interstate conveyancer, you are able to download a self-represented party form online.
If you are an interstate conveyancer the following options are available:
- Arrange for the self-represented party form to be completed and have the form handed in to Landgate along with the transfer documents
- A WA conveyancer with a MyLandgate account can submit it on your behalf
The form can be submitted to Landgate in person at our Perth or Midland office, or via the post.
View our postal and office addresses.
NB: the self-represented party form must be lodged with the Landgate documents (i.e. application, transfers etc). It will not be accepted separately.
The first name field can only include one first name with no spaces. Any additional first names and also middle names must be entered into the ‘other names’ field. The surname should only include the surname of the person.